The Enlighted Space application provides accurate, detailed occupancy views and workspace utilization dashboards from the Enlighted sensor network data. As a result, customers can anonymously, non-intrusively measure usage of workspaces, identify under-utilized spaces, increase efficiency, and develop strategies to optimize their building usage while improving productivity.
The Space application runs in a web browser, such as Chrome, Internet Explorer, or Safari. Launch the application from any computer with an internet connection. Enter the URL https://space.enlightedinc.com/ to gain access to the Space server.
Contact your company administrator to obtain your login credentials and sign into the application using your username and password. Once signed in, you can sign out by selecting Sign Out in the user profile drop-down on the right side of the navigation bar.
If your domain is configured for SSO, you can sign in using the Single Sign On option.
Sign In Using SSO
For Partners and Customers.
To enable users to log in and control their space, Enlighted offers flexible authentication and authorization of users. This is configured per domain in consultation with the client and Enlighted Support. Users log in to SSO using one of these methods:
1. SAML Single Sign-on (SSO)
2. Azure Active Directory SSO
All authentication methods require the same first step in the user's log on experience – enter their email address associated with their organization on the app or web login page. The server then looks up the user’s email suffix in the Domain Authentication table and routes them to the appropriate authentication flow for their organization. With SSO, users need to sign in only once and will not have to enter their credentials again, as they will be automatically logged in.
Single-Sign-On (SSO) is only available when the organization domain is registered in the Space application back end. Please have your System Administrator contact Enlighted Support to enable authentication. The users must also be added as SSO users to the App. Refer to the article Creating a New SSO User.
- Type the URL https://space.enlightedinc.com/ for accessing the Space App.
- If your domain is configured for SSO, enter your Username, which is your email address. If your domain is not configured for SSO, refer to the article Signing in.
- Click Login. You will be redirected to your SSO authenticator login page; sign in using your company username and password for the first time. On subsequent logins, you are asked only for the username. If you are not redirected to the SSO page, please contact your System Admin and confirm that SSO has been enabled for your organization.
- Once you are successfully authenticated, you will be returned to the Space application.
Congratulations! You have successfully logged on to Space with SSO.
SSO Login Page Does Not Appear
Contact your Enlighted System Administrator to confirm that your identity provider has been properly integrated with Space. Please contact or submit a ticket to Enlighted Support for enabling SSO.
Login Unsuccessful via SSO
Confirm that your SSO credentials are entered correctly. If you are still unable to log in, please contact your Identity Provider administrator or submit a ticket to Enlighted Support for enabling SSO.
Viewing Portfolio Dashboards
The Space dashboards provide visibility to your real-estate portfolio based on utilization and occupancy:
- Utilization: This shows the effective usage of a space based on the number of sensors triggered in the region during a period.
- Occupancy: This shows if space is occupied or not based on sensor activity from any of the sensors present in that region.
The dashboards display of your organization’s aggregated real-estate utilization performance indicators that can be drilled down by region or campus and building for detailed insights. By using the application’s visual analysis tools that offer the ability to select date ranges, departments, and categories by floor in a building, managers can compare and analyze data to correlate trends and understand patterns. By monitoring the metrics at a glance, management can determine how effectively their real estate portfolio is utilized and focus on the top and under-utilized spaces to learn what is working and not working to make confident data-driven decisions.
The Space application provides two dashboards with easy-to-understand visual maps and graphs.:
You can access the above dashboards by clicking the Dashboard tab in the navigation bar.
The Utilization dashboard provides data about an organization’s real estate utilization. Since the building admins have access to data for all buildings on the campus, they can support by expanding office space when needed or identifying opportunities to utilize spaces better.
The Utilization Analysis dashboard provides key utilization metrics for an organization's buildings or all campuses to quickly identify underutilized spaces and show utilization trends over time. The graphs display Average and Peak utilization for each space category and department for a selected period.
- Space Categories: Spaces in a building are categorized based on characteristics, function, or requirements—for example, open offices, conference rooms, meeting rooms, open offices, huddle rooms, etc. These are areas with virtual boundary lines on a floor map that you would like to track for occupancy.
- Department: The department is assigned based on which business units use the space, typically engineering, sales, marketing, etc.
The floor map is annotated with a Space Category and Department based on the type of space and how it's being used, allowing managers to monitor and measure the current usage and make changes to improve space efficiency and ensure optimal space utilization.
The Utilization dashboard shows data for the previous week by default for the organization or a selected building. Choosing the Change Time Range option in the dashboard's upper right corner will quickly customize the dashboard widgets for weekly, monthly, quarterly, yearly, or custom time intervals.
The map shows the location markers of the organization’s regional aggregation. By clicking a location marker on the map, you can drill down utilization data by campus, building, or floor for detailed insights. The data shows a summarized view of the organization’s real-estate information. The summary displays the following performance indicators by region, campus, and building:
- The total square footage
- Number of buildings or number of floors
- Total number of sensors
- Target Utilization of space
The Group Buildings slider in the summary window ungroups and displays buildings on the map. Hovering the mouse over a location marker displays the campus or building details, such as the number of buildings, utilization, and building area. You can zoom and pan the map as you would with any other interactive map.
The Browse Locations at the bottom of the map show a unified hierarchical view of your organization’s portfolio organized by multiple regions, each containing several campuses. Each campus comprises one or more buildings with one or more floors.
You do not need to set a region or campus breakdown if your organization does not have multiple regions. For example, the Z1 Green organization can contain regions in N. America, and S. America, each with multiple campuses. In contrast, the ENL organization might have only one region in N. America with multiple or a single campus.
Displays the Average and Peak Utilization for the organization or a building for regular business hours (7 am to 7 pm) or a custom time interval. You can change the time interval using the Change Time Range in the upper right corner.
Utilization measures the effective use of a particular space. Utilization is based on the number of sensors triggered during a specific time. For example, a value of 75% means that 75 percent of the space is being used. The remaining 25 percent is not utilized. If Utilization is below the target value, the circle will display in red, and any value above the target will display in green.
- Average – Shows the Average Utilization for all buildings in the Portfolio for a specific duration.
- Peak – Shows the highest Utilization for all buildings in the Portfolio for a specific duration.
Average Hours Occupied
Displays the Average number of hours the floor spaces were occupied for the organization or building for each day of the week based on occupancy data captured by the Enlighted sensors. The horizontal Organization Average represents the Average number of hours occupied each weekday.
Occupancy detection is triggered based on sensor activity from any of the sensors in that region. It is a binary event of whether a particular space is occupied or not.
For example, if a floor has two rooms, and if Room 1 was occupied for three hours, and Room 2 was occupied for two hours, the Average number of hours occupied for the day is shown as 2.5 hours.
Utilization Over Time
This shows how the Average and Peak Utilization trends vary for the selected period. The Utilization over Time helps detect or compare a change in usage over time.
The height on the vertical axis reflects the percentage of Utilization, and the horizontal axis represents the time and date. The Average value of utilization is the aggregated Average Utilization at any instance in time for the selected time period. The Peak value of utilization is the highest utilization for the selected duration.
Average Utilization by Space Category
This provides in-depth information on the Average Utilization of how each of the Space Categories is utilized. Each bar's height or Y-axis represents the Average Utilization, and the width or X-axis of each bar shows the percentage of the floor space occupied by a Space Category.
In the example below, the Open Office space type occupies 20% of the floor space and has an Average Utilization of 50%. The horizontal line represents the Target Utilization for all Space Categories in the facilities.
Utilization by Space Category
This widget is a companion to the Average Utilization by Space Category, showing detailed quantitative data comparing usage of all Spaces Categories. The chart compares the Utilization of all spaces in the building with spaces from all buildings in the Portfolio. The green trend lines indicate that Utilization is above Target Utilization and the red lines indicate a lower utilization than the target. For example, Open Office space shows an Average Utilization of 50% for the selected building compared to the overall campus-wide usage of 39%.
Average Utilization by Department
Provides summary data of how each department area is used in the selected facilities. The height of each bar represents the Average Utilization for the department for the selected period. The width represents the percentage of the total space occupied by the department. The horizontal line represents the Target Utilization for all departments in a building. For example, the Engineering department occupies 20% of the floor space and has an Average Utilization of 47%.
Utilization by Department
This widget is a companion to the Average Utilization by Department, showing detailed quantitative data. The chart compares the Utilization of all departments in the building with departments from all buildings in the Portfolio. All departments are listed, showing both their Average and Peak Utilization. The green trend lines indicate that Utilization is above the Target utilization and the red lines indicate a lower Utilization than the target. For example, the Engineering department shows an Average Utilization of 47% for the building than the overall campus-wide usage of 32%.
Floor Utilization shows the percentage of space utilized for each floor in the building. Note that this utilization widget is displayed only when a single building is selected. When a floor utilization is below the target, the floor is displayed in red. If floor utilization is above the target, the floor is displayed in green. Click on the Floor level to view visualization charts for the floor. See Viewing Building Visualizations for details about floor level analysis.
Conference Room Analysis
The Conference Room Analysis dashboard helps managers drill into how conference rooms are being used and determine how long employees are occupying the rooms. Based on the data displayed, managers can optimize meeting room management and, if required, repurpose rooms to distribute resources better. In addition, analyzing this data allows managers and facility administrators to understand what they need to change to use the rooms better.
Please contact your administrator to set up conference room categories for your facilities portfolio. The conference room categories must highlight any distinction between different room sizes of conference rooms to get the most from the conference dashboard. The conference room icons displayed at the top of the page indicate the size of the conference rooms.
For example, in the Conference room dashboard shown below, occupancy analysis has been performed for various room types based on the following room sizes to view Conference room occupancy and utilization.
- Board Room (for largest rooms),
- Conference Room (larger rooms),
- Small Conference Room (medium/small size rooms),
- Phone Booth (2-3 people rooms).
The conference room charts show data for the previous week by default. The Change Time Range option in the dashboard's upper right lets you quickly customize dashboards to show weekly, monthly, quarterly, yearly, or custom time intervals.
The Browse Locations displays a unified hierarchical view of your organization’s portfolio, allowing you to select and view data for an organization by region or campus, and building.
The following charts are available for all conference room sizes in the dashboard:
Busiest Time Slots
Shows the busiest time slots of the day, providing the number of rooms available for each slot for the default or custom time interval. This widget allows users to observe and understand conference room usage and improve availability by rescheduling meetings and reallocating conference rooms. The following multiple color-coded visual indicators indicate the available time slots and room sizes.
- Extensive Usage (Red) – Busiest time slot of the day when a minimum number of rooms are available.
- Moderate Usage (Dark yellow) – Time slots during which an average number of rooms are available.
- Low Usage (Yellow) – Time slots with the maximum number of available rooms.
This chart displays the usage of rooms on an hourly basis for each day. It shows the number of rooms typically used per hour for each day of the week for a conference room type, allowing users to review when rooms of a particular type are available.
The pie chart shows the percentage of conference rooms that are extensively, moderately, rarely, or never used. You can select or deselect one or more room types to show types of conference rooms of interest to you by selecting conference room types from the drop-down list.
Top 10 and Bottom 10
The conference rooms that are most used and least used are shown with their occupancy rates. You can select one or more room types to show conference rooms of interest to you by selecting them in the drop-down list.
Hours Used During Week
The chart displays the number of hours used by conference room type by the week. Hovering over a bar in the graph shows data for that time. For example, board rooms are used for four hours on Friday.
Provides a graphical visualization based on the number of hours the conference room types are typically used for the range of time selected. This widget is used to visualize changes in conference room usage. Hovering over the graph shows data for that time. For example, small conference rooms were used for more than seven hours on August 17 at 7 am.
Viewing Building Dashboard
The Building Utilization dashboard provides a list of all buildings in your organization, showing each building's Average and Peak utilization. Additionally, management can monitor how effectively their real-estate portfolio is utilized and focus on the over and under-utilized buildings by viewing each building’s Visualizations and Dashboard.
To view a building dashboard, click the Buildings tab in the navigation bar. Then, from the list of buildings, choose a building and select View Dashboard in the Actions column.
Note: You can also get to the building dashboard from the Dashboard tab in the navigation bar by selecting a Utilization Analysis dashboard from the drop-down list and clicking the map's location markers to zoom in on a building or selecting Browse Locations at the bottom of the Summary widget map.
You can also search for buildings by typing the building name in the Search Buildings text box. You can click any of the search suggestions that appear in the drop-down list as you type.
The Building Dashboard display screen is shown below. See Utilization Analysis for a detailed explanation of all widgets.