Space User Guide

Space Overview

The Enlighted Space application provides accurate, detailed occupancy views and workspace utilization dashboards using the Enlighted sensor data. As a result, customers can anonymously, non-intrusively measure usage of workspaces, identify underutilized spaces, increase efficiency, and develop strategies to optimize their building usage while improving productivity.

Download the User Guide here.

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Design Guidelines for Creating Spaces

 

Overview

As an administrator, you should be familiar and knowledgeable about the organization that you plan to set up for Space application. You need to have a fair understanding of the organization’s real-estate portfolio details, such as categories and departments within the organization.

Categories are defined based on the type of space and how it is being used. For example, categories include laboratory, open office, conference rooms, and so on. Departments include which business units use the space, typically engineering, sales, marketing, and so on. The information must be accurate and up-to-date so that individual spaces can be created, assigned, and tracked accurately for categories and departments across the floor, building, or campus.

A floor can have an associated image of the floor plan map, which is a Configuration SVG file. The Configuration SVG file defines spaces on a floor as areas with virtual boundary lines that the user wants to track for occupancy. The file uses shapes such as rectangles and polygons on the floor plan to denote spaces with unique space identifiers. Administrators are responsible for creating and uploading the SVG file for each floor.

It is recommended that you work with people most familiar with the facilities to identify and establish categories and departments before you start drawing spaces. If possible, obtain a markup showing all space categories on the floor plan map. Typically, organizations have approximately under 20 categories and up to a maximum of 15 departments. While drawing spaces on the floor plan map, consider the Field-of-View (FOV) of the sensors.

The Enlighted sensors produce an all-encompassing Field-of-View by aggregating many repeated narrow Field-of-Views. The sensors offer an unobstructed Field-of-View for up 10 feet x 10 feet or 100 square feet per sensor coverage.

Note: While creating spaces on top of the floor plan map, you must include the sensors along the edge of the boundary. Otherwise, utilization may not be an accurate representation of the activity.

General Guidelines for Creating Spaces

Consider the following tips and guidelines when designing or creating spaces on top of the floor plan map, including the size of the area and number of sensors to use. The guidelines should help you determine how to go about designing a layout for all types of spaces.

Closed Spaces

Closed Spaces are defined as tightly confined spaces that follow wall boundaries. For example, private offices, lab rooms. Coverage area is usually not an issue in a closed office since all sensors in the closed area are included.

Helpful Tips

1. The space boundaries must match with the wall, barrier, or opening locations.
2. The space shape on the floor plan map includes all sensors that are in the space.
3. All sensors around the edge of the boundary wall are included.
4. The sensor near the door or entrance is included.
5. Closed spaces must contain a minimum of four sensors or 400 square feet minimum size area.

Note: A lower number of sensors or square feet may not represent accurate utilization data.

Open Spaces

Large areas that do not have wall boundaries.  You need to consider the sensors’ FOV into account carefully here because these spaces generally have walkways, long paths with many people moving around in them. When drawing spaces, keep in mind to include complete FOV coverage of the sensors in the space for an accurate representation of utilization data.

Helpful Tips

1. Match open spaces with the customer’s drawings if available.
2. Consider the length and shape of the hallway.
3. Cover all entrances to the hallway and open areas.
4. Cover the main walkways.
5. Include areas where people might enter or leave.
6. The open space shape on the floor plan map should include all sensors that are in the space, even if the sensors are placed on a wall boundary or just outside the space.
7. If there is a walkway or unused open areas, group them into the open space to include the sensors’ FOV.
8. Open spaces must contain a minimum of four sensors or 400 square feet minimum size area.

Note: A lower number of sensors or square feet may not represent accurate utilization data.

 

Connect to the Data Source from Tableau

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Overview

Customers rely on multiple systems to manage their real estate portfolio. The biggest challenge they are facing today is to combine the data from all these sources to get a holistic view and overall understanding of their portfolio. To make it easy for customers to include Space occupancy and utilization data in their portfolio analysis and reporting, Enlighted has built a Tableau integration for the Space application.

Customers can visualize Space application data such as Aggregated Zonal Occupancy and Utilization Data for 5-15 minute intervals. This data can be used to analyze and report on people’s presence in a building or determine asset maintenance needs by furniture type.

Advantages of Exposing Data in Tableau

With the ability to add multiple data connections, customers can blend their Space data with data from different systems to perform aggregate data analysis.

Tableau also makes it easy to create informative visualizations that can be used to submit reports to executives.

Connecting the Space Data Source to Tableau

Connecting Space data with Tableau requires a web data connector. When you use a web data connector, Tableau creates a one-time extract of the data that the connector accesses. You can refresh the extract in Tableau Desktop.

Enlighted provides only the web connector URL. Customers are responsible for pulling, maintaining, and analyzing the data in Tableau.

Prerequisites

Customers must have:

• Space application license

• Their own Tableau instance and license

Enlighted Space-Tableau Connector URL

Enlighted provides the Tableau connector in the form of a URL:

• Production: https://space.enlightedinc.com/tableau

• QA: https://space-qa-1.enlightedinc.com/tableau *

_{*Note that there is no Avg Utilization data in the QA account.}

Connect to the Data Source from Tableau

1. Start the Tableau web or desktop app.

   • In the Connect panel under To a Server, select Web Data Connector.

   • If you do not see the option, you may need to click More.
     
     
     

2. In the popup, enter the URLhttps://space.enlightedinc.com/tableau, then press the Enter key.
   
   
   

3. Enter your Enlighted Space credentials. This works the same way as logging into the Space application—both SSO and non-SSO logins are supported.

   • SSO users will enter your work email, then proceed through your company's login flow.

   • Non-SSO users will enter your Space username/email and password.
     
     
     

4. Enter the dates you want to get data for. You can choose between 1-30 days for any date range that you have Space data. Due to the large volume of data, it is limited to 30 days.
5. Click Get Facilities Data! Once the data has been pulled into Tableau, the Data Source page will open.
   
   
   
6. Click the Update Now button. (Note that the Update Automatically button does not work.)
   
   
   
   
7. The table name and list of fields are in the left pane and the data rows are on the right. You can see the total number of fields and rows (a). By default, the data table shows 100 rows at a time.
   • Click the arrow (b) to page through the rows 100 at a time. Modify the number to see more or fewer rows at a time.
     

8. Click the sheet tab at the bottom left of the window to start your analysis.

Refresh or Edit Data

1. In the left panel of the Data Source page, click the down arrow by the connection name, then select Edit Connection.
   
   
   

   • Tableau requires that each time you want to refresh or extract new data for the connector, you will need to log in again.

2. In the Space Tableau Connector popup, select the dates and click Get Facilities Data!

3. Then on the Data Source page, click the Update Now button.

Data Fields for Zone Utilization and Occupancy Data

The facilities data from the Space application is exposed with this connector.

tenant	This is the Customer.
campus	Campus name
building	Building name
building_address	Building address
floor	Floor name
space_name	Space name
space_category	Space category
space_department	Space department
date	Date
time_start	Timestamp for the start of each 15-minute time period. For example, a 12:00am time stamp represents the start of the 15-minute period from 12:00–12:15am.
time_end	Timestamp for the end of each 15-minute time period. For example, a 12:15am time stamp represents the end of the 15-minute period from 12:00–12:15am.
avg_utilization	For clarity, this field is named “Utilization” in Tableau. For every 15 minutes, the aggregate utilization data is shown as a percentage. Note that there is no Avg Utilization data in QA. Sample utilization calculation: There are 4 sensors in a 12x12 area, 1 of them is triggered 50% of the time in an hour Occupancy is 50% Utilization is 12.5% 1 of them is triggered 100% of the time in an hour Occupancy is 100% Utilization is 25%
minutes_occupied	Number of minutes there is at least one person in the space.
minutes_data	Number of minutes of sensor data.
agg_interval	Duration of the avg_utilization interval. This is always 15 minutes.