My Workspace

You can use the My Workspace location feature to indicate where you routinely prefer to work or to show where you are working temporarily. You can set your workspace location from any place on a map.

You can set your workspace location as a room or another space, such as an open work area or cafeteria. Once set, your workspace location does not change unless you set a different location or book a desk.

Features

Rooms_Desks_Icon.png  Desk bookings

Your workspace location is set automatically for your entire desk booking. When your booking ends, your location reverts to the location set before the booking. You cannot change your location during a desk booking.

 

Workspace_Loc_Icon.png  Room bookings

Your room bookings do not automatically update your workspace location and do not affect Coworker search results. However, you can set your workspace location to the room.

 

Power.png  Future desk bookings

Your workspace location will automatically update to the desk when your booking starts.

 

Share_-_Location.png  Update your location

You can easily update or remove your workspace location.

 

Set your Workspace Location

You can use the My Workspace location feature to indicate where you routinely prefer to work or to show where you are working temporarily. You can set your workspace location from any place on a map.

You can set your workspace location as a room or another space, such as an open work area or cafeteria. Once set, your workspace location does not change unless you set a different location or book a desk.

  1. Go to > home screen > click Set My Workspace.
    • Or you can select the building and floor where you want to set your workspace location.
    • You can also click on the mini-map card on the home screen.
  2. On the floor map, click where you want to set your workspace location.You can select a room or any other space, such as an open work area or cafeteria. The location pop-up displays.
  3. Click My Workspace. The app confirms your workspace location. The home screen displays My Workspace.

Example: Set your Workspace Location

Set-Workspace-Location-Mini-Map-2022-04-07.gif

Find your Workspace Location

You can find your current workspace location, as well as your past locations, so you can easily choose to work there again.

Find your current Workspace Location

  1. Go to > home screen > My Workspace
    SetMyWorkspaceLocation1.png

    Your current workspace displays with location details.
    • You can access additional location features that are available at your location.
    • You can also choose to Remove My Workspace.
      SetMyWorkspaceLocation.png

Find past Workspace Locations

  1. Go to > home screen  >  Search  >  Locations button
    FindPrevPastWorkspaceLoc.png
    A list displays with the locations you tapped on the map previously set.

Change Building locations

You may have access to multiple buildings if you work on a campus with multiple buildings or travel between offices in different countries or cities.

The app allows you to change buildings so you can see the most relevant company and location information — and you can set your workspace location so your coworkers can find you in search.

NOTE: If you do not see a building where you will be working, you may need to request access from your organization’s facilities manager to have your access updated.

  1. Go to > home screen > Search 
  2. Enter search criteria.
    • You can Search for the building name
    • You can click Buildings to display a list of buildings you have permissions to access
      ChangeBldgLoc1.png

      On the Buildings screen, you can filter by Country and City.
      ChangeBldgLoc2.png

  3. Select the building where you are working.
    • The home screen for the selected building displays. The building will be logged in your list of Locations.

Example: Change your building location

Change-Bldg-Loc-2022-04-14.gif

Update or remove your Workspace Location

After you have set your Workspace Location, you can update or remove it at any time.

NOTE: Please be aware that you cannot change your workspace during a Desk booking, whether it is hourly or all day. To change your workspace during a desk booking, you will need to cancel your current booking.

Update your Workspace Location

  1. Go to your new location on the floor map and click Update My Workspace.
    UpdateWorkspaceLoc.png
    Your workspace is immediately set to the new location.

Remove your Workspace Location

  1. Go to your current workspace and click Remove My Workspace.
    RemoveMyWorkspaceLoc.png

Workspace Location - FAQ

Who can view my workspace location?

If you choose to share your workspace location with coworkers, they can find you in search results.

  • When you book a desk, the app will set that as your workspace location for the time of your desk booking.
  • You can also set your workspace locations manually. The app logs all your set workspace locations, a list only you can see.

Does the app track employee locations?

The app does not include tracking functionality (such as GPS or Bluetooth). 

 

If I move to a new workspace location, does the app automatically update to my new location?

The app does not include tracking functionality (such as GPS or Bluetooth). Your workspace is only updated in the app when you book a desk or manually update your location.

 

If I'm working from home or remotely, can I indicate this using the Find Coworkers feature?

The app currently does not have a “work from home” selection for workspace locations; however, we have plans to address this feature in the future.

 

Can I change my workspace location throughout the day?

You can update your workspace location as many times as you want throughout the day. However, you cannot change your location during a desk booking. When you book a desk, your workspace location is set automatically for the entire desk booking. When your booking ends, your location reverts to the location set before the booking.