The Utilization dashboard provides data about an organization’s real estate utilization. Since the building admins have access to data for all buildings on the campus, they can support by expanding office space when needed or identifying opportunities to utilize spaces better.
The Utilization Analysis dashboard provides key utilization metrics for an organization's buildings or all campuses to quickly identify underutilized spaces and show utilization trends over time. The graphs display Average and Peak utilization for each space category and department for a selected period.
- Space Categories: Spaces in a building are categorized based on characteristics, function, or requirements—for example, open offices, conference rooms, meeting rooms, open offices, huddle rooms, etc. These are areas with virtual boundary lines on a floor map that you would like to track for occupancy.
- Department: The department is assigned based on which business units use the space, typically engineering, sales, marketing, etc.
The floor map is annotated with a Space Category and Department based on the type of space and how it's being used, allowing managers to monitor and measure the current usage and make changes to improve space efficiency and ensure optimal space utilization.
The Utilization dashboard shows data for the previous week by default for the organization or a selected building. Choosing the Change Time Range option in the dashboard's upper right corner will quickly customize the dashboard widgets for weekly, monthly, quarterly, yearly, or custom time intervals.
Summary
The map shows the location markers of the organization’s regional aggregation. By clicking a location marker on the map, you can drill down utilization data by campus, building, or floor for detailed insights. The data shows a summarized view of the organization’s real-estate information. The summary displays the following performance indicators by region, campus, and building:
- The total square footage
- Number of buildings or number of floors
- Total number of sensors
- Target Utilization of space
The Group Buildings slider in the summary window ungroups and displays buildings on the map. Hovering the mouse over a location marker displays the campus or building details, such as the number of buildings, utilization, and building area. You can zoom and pan the map as you would with any other interactive map.
The Browse Locations at the bottom of the map show a unified hierarchical view of your organization’s portfolio organized by multiple regions, each containing several campuses. Each campus comprises one or more buildings with one or more floors.
You do not need to set a region or campus breakdown if your organization does not have multiple regions. For example, the Z1 Green organization can contain regions in N. America, and S. America, each with multiple campuses. In contrast, the ENL organization might have only one region in N. America with multiple or a single campus.
Utilization
Displays the Average and Peak Utilization for the organization or a building for regular business hours (7 am to 7 pm) or a custom time interval. You can change the time interval using the Change Time Range in the upper right corner.
Utilization measures the effective use of a particular space. Utilization is based on the number of sensors triggered during a specific time. For example, a value of 75% means that 75 percent of the space is being used. The remaining 25 percent is not utilized. If Utilization is below the target value, the circle will display in red, and any value above the target will display in green.
- Average – Shows the Average Utilization for all buildings in the Portfolio for a specific duration.
- Peak – Shows the highest Utilization for all buildings in the Portfolio for a specific duration.
Average Hours Occupied
Displays the Average number of hours the floor spaces were occupied for the organization or building for each day of the week based on occupancy data captured by the Enlighted sensors. The horizontal Organization Average represents the Average number of hours occupied each weekday.
Occupancy detection is triggered based on sensor activity from any of the sensors in that region. It is a binary event of whether a particular space is occupied or not.
For example, if a floor has two rooms, and if Room 1 was occupied for three hours, and Room 2 was occupied for two hours, the Average number of hours occupied for the day is shown as 2.5 hours.
Utilization Over Time
This shows how the Average and Peak Utilization trends vary for the selected period. The Utilization over Time helps detect or compare a change in usage over time.
The height on the vertical axis reflects the percentage of Utilization, and the horizontal axis represents the time and date. The Average value of utilization is the aggregated Average Utilization at any instance in time for the selected time period. The Peak value of utilization is the highest utilization for the selected duration.
Average Utilization by Space Category
This provides in-depth information on the Average Utilization of how each of the Space Categories is utilized. Each bar's height or Y-axis represents the Average Utilization, and the width or X-axis of each bar shows the percentage of the floor space occupied by a Space Category.
In the example below, the Open Office space type occupies 20% of the floor space and has an Average Utilization of 50%. The horizontal line represents the Target Utilization for all Space Categories in the facilities.
Utilization by Space Category
This widget is a companion to the Average Utilization by Space Category, showing detailed quantitative data comparing usage of all Spaces Categories. The chart compares the Utilization of all spaces in the building with spaces from all buildings in the Portfolio. The green trend lines indicate that Utilization is above Target Utilization and the red lines indicate a lower utilization than the target. For example, Open Office space shows an Average Utilization of 50% for the selected building compared to the overall campus-wide usage of 39%.
Average Utilization by Department
Provides summary data of how each department area is used in the selected facilities. The height of each bar represents the Average Utilization for the department for the selected period. The width represents the percentage of the total space occupied by the department. The horizontal line represents the Target Utilization for all departments in a building. For example, the Engineering department occupies 20% of the floor space and has an Average Utilization of 47%.
Utilization by Department
This widget is a companion to the Average Utilization by Department, showing detailed quantitative data. The chart compares the Utilization of all departments in the building with departments from all buildings in the Portfolio. All departments are listed, showing both their Average and Peak Utilization. The green trend lines indicate that Utilization is above the Target utilization and the red lines indicate a lower Utilization than the target. For example, the Engineering department shows an Average Utilization of 47% for the building than the overall campus-wide usage of 32%.
Floor Utilization
Floor Utilization shows the percentage of space utilized for each floor in the building. Note that this utilization widget is displayed only when a single building is selected. When a floor utilization is below the target, the floor is displayed in red. If floor utilization is above the target, the floor is displayed in green. Click on the Floor level to view visualization charts for the floor. See Viewing Building Visualizations for details about floor level analysis.
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