The Conference Room Analysis dashboard helps managers drill into how conference rooms are being used and determine how long employees are occupying the rooms. Based on the data displayed, managers can optimize meeting room management and, if required, repurpose rooms to distribute resources better. In addition, analyzing this data allows managers and facility administrators to understand what they need to change to use the rooms better.
Please contact your administrator to set up conference room categories for your facilities portfolio. The conference room categories must highlight any distinction between different room sizes of conference rooms to get the most from the conference dashboard. The conference room icons displayed at the top of the page indicate the size of the conference rooms.
For example, in the Conference room dashboard shown below, occupancy analysis has been performed for various room types based on the following room sizes to view Conference room occupancy and utilization.
- Board Room (for largest rooms),
- Conference Room (larger rooms),
- Small Conference Room (medium/small size rooms),
- Phone Booth (2-3 people rooms).
The conference room charts show data for the previous week by default. The Change Time Range option in the dashboard's upper right lets you quickly customize dashboards to show weekly, monthly, quarterly, yearly, or custom time intervals.
The Browse Locations displays a unified hierarchical view of your organization’s portfolio, allowing you to select and view data for an organization by region or campus, and building.
The following charts are available for all conference room sizes in the dashboard:
Busiest Time Slots
Shows the busiest time slots of the day, providing the number of rooms available for each slot for the default or custom time interval. This widget allows users to observe and understand conference room usage and improve availability by rescheduling meetings and reallocating conference rooms. The following multiple color-coded visual indicators indicate the available time slots and room sizes.
- Extensive Usage (Red) – Busiest time slot of the day when a minimum number of rooms are available.
- Moderate Usage (Dark yellow) – Time slots during which an average number of rooms are available.
- Low Usage (Yellow) – Time slots with the maximum number of available rooms.
This chart displays the usage of rooms on an hourly basis for each day. It shows the number of rooms typically used per hour for each day of the week for a conference room type, allowing users to review when rooms of a particular type are available.
The pie chart shows the percentage of conference rooms that are extensively, moderately, rarely, or never used. You can select or deselect one or more room types to show types of conference rooms of interest to you by selecting conference room types from the drop-down list.
Top 10 and Bottom 10
The conference rooms that are most used and least used are shown with their occupancy rates. You can select one or more room types to show conference rooms of interest to you by selecting them in the drop-down list.
Hours Used During Week
The chart displays the number of hours used by conference room type by the week. Hovering over a bar in the graph shows data for that time. For example, board rooms are used for four hours on Friday.
Provides a graphical visualization based on the number of hours the conference room types are typically used for the range of time selected. This widget is used to visualize changes in conference room usage. Hovering over the graph shows data for that time. For example, small conference rooms were used for more than seven hours on August 17 at 7 am.