Edit Rooms

You can edit one room at a time or make bulk edits.

• Room names and descriptions are searchable in the app, so it is best to provide as much contextual information as possible: room name, room description, capacity (optional), and an image (optional).
• You can edit room names and descriptions at any time.
• Map view – Make edits to one room at a time. All attributes are editable.
• List view – Bulk edits to multiple rooms at once.

Map view

The Map view allows you to edit rooms one at a time. NOTE: Different edit options may be available in your Console view, depending on which features your Organization has enabled.

1. In the Advanced Console > Select Building > Select Floor >  arrow icon   > Location Type: Rooms > Map view icon
2. Click on the Room you want to edit.
3. Make updates, as needed.
   

   Name and Description	Text displays in the Comfy app and is searchable. Example description: Video conferencing; whiteboard; meeting
   Room Capacity	The number of people the room can comfortably hold. Users of the Comfy app can search for rooms by capacity.
   Location Deeplink	Auto-generated and cannot be changed. Learn how to use Location Deeplinks.
   Access Group	Indicates which Access Group can view this room; all rooms must be assigned an Access Group. If you want this room to be available only to a specific group of users, you can assign it to that group.
   Neighborhood (if enabled)	You can add a neighborhood tag to the room. Learn more about Using Neighborhoods.
   Visibility	If you need to take the room offline or restrict access, you can uncheck Visible and Show in Search checkboxes. Visible – Check the box to display the room on the Map and List views. Show in search – Check the box to ensure the room can be found in Search.
   Room booking time	Set the time window when users can book a room and for how long. Time is configured in minutes and based on the building’s working hours. Lead time – Enter the number of minutes a user can book a room before the booking. For example, a lead time of 1440 minutes (24 hrs) allows users to book a room only for the current day.To allow users to book after working hours for the next day, set the lead time to 2880 minutes (48 hrs) or more. Max duration time – Enter the maximum amount of time, in minutes, that a user can reserve the room in a single booking. For example, if working hours are 8am–6pm, 600 minutes (10 hrs) allows a user to book a room for an entire working day; 1200 minutes (20 hours) allows the user to book it for two working days, and so on.
   Image	Upload and preview a room image you want to display on the Comfy home screen. The image helps users evaluate their choices. Please be aware of the required image size and JPEG format, as indicated in the section. To remove the image, select the Clear checkbox.
   Enable booking calendar (if enabled at your organization)	Select Internal to make the room available for reservations in the Comfy calendar.
   Enable Occupancy Settings (if enabled at your organization)	Must have a sensor integration configured to use this feature. Occupancy data enabled in app – Check the box to make the location sensor information visible in the app, so users can know if the room is occupied in real time. Auto release – Check the box to cancel a reservation if the location sensor does not detect an occupant during the booked time period.

4. Click Save. Updates may take several minutes to save.

List view

The List view allows you to make edits to multiple amenities at once. 

1. In the Advanced Console > Select Building > Select Floor >  arrow icon   > Location Type: Rooms > List view icon. The default list displays all rooms assigned to the floor.

2. Select filters, if needed. NOTE: Different filter options may be available in your Console view, depending on which features your Organization has enabled.

   Access Group	Filter by Access Group, the group that can view the rooms.
   Neighborhood (if enabled)	Filter by Neighborhood tag.
   Visibility	Filter includes rooms with visibility in app.
   Booking Enabled (if enabled in your organization)	Filter includes rooms available for reservations in the Comfy internal calendar. Check-in currently is not available for Rooms. Please do not change Booking Confirmation settings.
   Occupancy Enabled (if enabled in your organization)	Filter includes rooms with location sensors for Occupancy data enabled in app and Auto release.

3. Select which rooms you want to bulk edit. Select the top checkbox for all desks or select those for individual desks.
4. Click Edit. The Bulk Edit Selections pop-up displays.
5. Select the new settings that will override the previous settings for all rooms selected.
   

   Don’t Update	Keeps the existing setting for the feature.
   Yes	Enables the feature setting.
   No	Disables the feature setting.
   Access	If you need to take rooms offline or restrict access, you can uncheck Visible and Show in Search checkboxes. Visible in app – Yes displays rooms on the Map and List views. Show in search – Yes ensures rooms can be found in Search. Access Group – Select which Access Group can view rooms; all rooms must be assigned an Access Group. If you want rooms to be available only to a specific group of users, you can assign them to that group. Neighborhood (if enabled) – You can add a neighborhood tag to rooms. Learn more about Using Neighborhoods.
   Enable booking calendar (if enabled at your organization)	Select Internal to make the room available for reservations in the Comfy calendar. Check-in currently is not available for Rooms. Please do not change Booking Confirmation settings.
   Enable Occupancy Settings (if enabled at your organization)	Must have a sensor integration configured to use this feature. Occupancy data enabled in app – Check the box to make the location sensor information visible in the app, so users can know if the room is occupied in real time. Auto release – Check the box to cancel a reservation if the location sensor does not detect an occupant during the booked time period.

6. Click Save Updates. Updates take several minutes to save.
   • When the Desks saved message displays, it is safe to navigate away or close your browser.